Once you have a grip on your wedding budget and an estimated guest list, you’re ready to start your venue search. Here are 10 important questions to ask when choosing a wedding venue in NC. The answers may be venue deal breakers or give you reason to take a closer look at a potential Piedmont reception space.
10 questions to ask NC wedding venue managers
The odds are good you and your partner have never planned an event of this magnitude. But you’ve probably been to a few weddings and have some ideas on what you want for your special day. To fulfill those wedding dreams, you need to ask some crucial questions when contacting venues. Some of these questions may seem obvious at first glance. But the answers will give you the information you need to make the right venue selection.
Is my date available?
If you’re determined to marry on a specific date, that is going to drive your venue choice. But if you are looking more at the season and have some flexibility, you’ll have more options.
Can the venue accommodate my guest count and wedding style?
While capacity is important, keep in mind that your wedding reception is going to have what they call “event flow.” Think about your reception in terms of activities – the dance floor, the cake cutting, maybe a photo booth or other guest engagement. Will the venue comfortably accommodate what you want?
You also want to consider your guests. If you have elderly guests or those with mobility issues, can the venue accommodate their needs with parking and accessibility?
Are there on-site ceremony locations? And if they’re outdoors, what’s Plan B?
There’s nothing more lovely than an outdoor wedding ceremony. But you also want to ensure your guests’ comfort with seating that allows everyone to enjoy your sacred moment. And if Mother Nature takes a turn, you need to know how the venue staff responds with an alternate location and setup.
What’s included in the venue rental?
Be sure to get a complete list of items and services that are part of the rental contract. This will let you know if you need to supplement your reception setup with any additional rentals.
Do you offer catering services?
A venue that offers full-service catering and bar service is a real wedding planning time saver. There’s also the advantage of having staff who know the venue and how receptions need to flow.
Can we select our own vendors, or do we need to work with a required vendor list?
Some venues are “couple’s choice” when it comes to wedding vendors, while others have a preferred or even required list. And find out if the venue requires you to hire the services of a Day of Coordinator.
Do you offer overnight accommodations? If not, are there some choices nearby?
With on-site and/or nearby accommodations, you can extend the wedding celebration and plan additional activities for more time with friends and family.
Does the venue offer any additional services or amenities?
These add-ons can really elevate your wedding and guest experience. And one-stop shopping saves time and money.
What are the venue contract details?
This question leads to others, like when are the downpayment and balance due? You’ll also want to know about the cancellation policy, as well as any decor and sound restrictions.
Can we have a ceremony rehearsal prior to the big day? If so, when?
If you’re having your wedding ceremony in another location, this isn’t a concern. And it may not be a deal breaker if you really like the reception venue. But having a rehearsal helps ensure a smooth ceremony, especially when it comes to the wedding party entrance and exit.
You have questions, we have answers
One of the best places to get answers to the above questions is the venue’s website. Look for those dropdowns with rental details and be sure to review any FAQs. And here’s a quick summary of what to expect when you Experience Oakhaven.
- Open, flexible space in our Grand Dutch Barn, accommodating up to 200 guests.
- Your choice of a beautiful outdoor ceremony location with a Plan B always at the ready.
- A complete reception setup with tables, chairs, linens, and more.
- Flexibility when it comes to your decor setup.
- Beautiful, secluded location – no neighbors, no noise restrictions.
- Choose from our preferred caterers’ list or take advantage of our all-inclusive wedding package.
- Elevate your wedding experience with distinct amenities and services.
- On-site accommodations for your wedding party and special guests with nearby hotels in Greensboro, NC and Danville, VA.
If you’re looking for a wedding venue in NC that offers gracious countryside charm and elegance, be sure to put Experience Oakhave on your short list. Wedding weekends are our specialty. Schedule a tour and consultation and discover how Oakhaven is the perfect setting for your wedding day
